Share certificates – resend and re-issue
Kudocs is asking me for a share certificate number. Why? I don’t know what this is? Kudocs requires the number of the latest share certificate issued off system (if the company was not incorporated on Kudocs) so that the system – if required to generate share certificates – does not create a duplicate numbered certificate. If you don’t know what number you’ve used to date (or you haven’t used any numbers at all), you can either start at 1, or pick a large number (100, 200, 1000), so that you start the Kudocs numbering well clear of any risk of duplication.
Can I resend share certificates to shareholders from Kudocs? Yes – very easily. Just go to the relevant shareholder’s page, scroll to the bottom and at the top of the documents section click on the {Resend share certificates} button. Kudocs will then show you which current certificates will be resent to the shareholder – just confirm you are happy and Kudocs will email them to the shareholder.
Can shareholders access their own share certificates, SEIS/ EIS certificates and other docs? Yes – provided the company has given them permission to do so. They can do this either by adding them as a direct user to their account (for no cost – read more), or by activating the shareholder dashboard (available in the Advanced package).
Can I re-issue share certificates from Kudocs?. Yes – very easily. See the guide here. Just go to the relevant shareholder’s page, scroll to the bottom and at the top of the documents section click on the {Re-issue certificates} button. You can then select for which class of shares you want to re-issue certificates (if you have multiple classes) and how you want the certificates signed. Kudocs will do the rest – including obtaining electronic signatures (if requested), emailing completed certificate(s) to the shareholder and saving the new certificates in the system (and cancelling any previous ones generated in Kudocs).
Kudocs re-issues certificates as a single consolidated certificate.
Does Kudocs consolidate share certificates? Yes – as a general rule, but see here for more information and the exceptions.